Parish Administrator
Church of the Ascension is a vibrant church community in the heart of Denver. We seek to hire people who are committed to working in an environment of collaborative ministry at an exciting time in the life of our parish.
About the Job
Title Parish Administrator
Classification Part time, Exempt
Hours 25-29 hrs. per week.
Monday-Thursday: 9 a.m. – 3 p.m. Remaining hours as needed.
Reports to Rector
Primary Responsibilities
Serve as Executive Assistant to the Rector. The Parish Administrator plays a central role in the life and management of parish activities. The Parish Administrator supports the Rector, manages and prioritizes day-to-day administrative activities, and performs work of a routine to complex nature, including general office functions. Computer literacy is critical. Superior interpersonal and organizational skills, as well as an excellent sense of humor, are essential in the face of a workload that includes multiple priorities and regular follow-up and deadlines. The Parish Administrator must have the ability to format, edit, and distribute church correspondence and perform related work as required. Assignments may involve work of a confidential nature, which requires discretion, judgment, tact, and professionalism. The Parish Administrator must be able to work independently.
Responsibilities:
o Communication
o Perform all daily communications, including phone, mail, email, as well as greeting and welcoming visitors
o Update and maintain official church calendars (staff/building)
o Prepare and send communications to parish as needed
o Print weekly bulletins
o Coordinate, format, print, and distribute Vestry and Annual Reports
o Create and maintain building signage
o Coordinate and schedule volunteer service participants
o Assume parish communication responsibilities when communications coordinator is absent
o Video/Live Stream Support
o Manage livestream system and operating protocols for Sunday services and occasional extra concerts/events
o Trim, edit, and post service videos after services
o Train and manage livestream volunteers
o Financial
o Follow up and complete recording and deposit of all offerings and report to Accountant
o Review and code all invoices, oversee approvals by Treasurer, Wardens, and Rector, and coordinate payments with Accountant
o Handle monthly Visa and expense reconciliations
o Send vendor invoices for building maintenance to facility management company (Panorama Commercial Group)
o Prepare reimbursement forms and gather signatures
o Play an active role in upcoming year budget projections and planning
o Assist and help develop materials for annual giving campaign, as well as help plan events
o Set up, update, and manage pledges, donor inquiries, and contributions
o Records
o Update and maintain Parish Register (Realm)
o Create, complete, and forward annual Parochial Report as scheduled
o Submit annual Secretary of State’s Report and City of Denver annual tax-exempt status reporting
o Track and submit annual City of Denver/Energy Star energy reporting
o Coordinate with Treasurer and Accountant to send quarterly contribution statements to parishioners
o Monitor, manage, and maintain files with respect to compliance with diocesan and church requirements regarding Safe Church and other training
o Facilities Management
o Submit regular and emergency maintenance and repair of facilities and mechanical systems with facility management company (Panorama Commercial Group
o Review bids from potential vendors and contractors
o Maintain roster of preferred maintenance and service providers and manage vendor relationships and agreements
o Coordinate service of contractors for construction projects with facility management company (Panorama Commercial Group)
o Assist in maintaining a tidy appearance of facilities after services and events
o Set up required items for requested assistance with meetings (Vestry, parish events, committee meetings)
o Handle third party requests to hold events in facilities, including meeting with group representatives, communicating requirements, gathering pertinent information, partial setup responsibilities, overseeing building usage agreements, and manage ongoing usage.
o Evaluate, clean out/remove obsolete items, and organize office and storage areas
o General Administrative
o Provide administrative support such as filing, faxing, copying, mailing, typing letters, creating binders, and other project-related documents
o Create and maintain digital and print files for the church office
o Order office supplies as needed
o Create and update name tags
o Create and print greeting cards
o Maintain all technology equipment
Prepare, format, and print weekly and special seasons and occasions bulletins and announcements
o Maintain and update parish website and social media
Qualifications/Requirements:
1. Ability to prioritize and manage time effectively
2. Ability to juggle multiple tasks of varying priorities and function in a church environment
3. Discreet, proactive, collegial, positive thinker
4. Excellent verbal, written, and overall communication skills
5. Strong technical skills, including Microsoft Office (Word, Excel, PowerPoint), Gmail, and parish database (Realm) or equivalent
6. Experience with Constant Contact, Squarespace, Rite Series, G Suite, and Office 365 desired
7. Strong interpersonal skills with the ability to interact effectively with all types of people
8. Social skills and grace on phone
9. Team-player, committed to success and getting the job done well
10. Experience performing administrative duties working in a church environment (especially an Episcopal Church) is a plus
What we offer
Hourly Rate: $30 per hour
Designated Federal and The Episcopal Church Holidays
How to apply
Submit your cover letter and resumé to admin@ascensiondenver.org by Monday May 12, 2025. Please include “Parish Administrator” in the subject line. No phone calls, please.
Parish Communications Coordinator
Job Opening at The Church of the Ascension, Denver
The Church of the Ascension is a vibrant church community in the heart of Denver. We seek to hire people who are committed to working in an environment of collaborative ministry at an exciting time in the life of our parish.
About the Job
Title Communications Associate
Classification Part time, Exempt
Hours 9 hours per week, with additional as needed
Reports to Rector, and coordinates with the Parish Administrator
Primary Responsibilities
The Church of the Ascension is seeking a part time person (approximately 9 hours per week at $30 per hour) to produce leaflets for worship services, weekly Parish communications, website updates, and social media. Technology skills preferred for the job include: Microsoft Word, Google Docs, Google Drive, Mac, Canva, Sharepoint, and Squarespace.
Worship Leaflets/Bulletins
o Utilizing templates created in Google Docs and/or Microsoft Word, edit and format for production all service leaflets, in collaboration with the clergy, Director of Music, and Parish Administrator for the following:
o Various Sunday services: 8am and 10am
o Principal liturgical feasts: Christmas, Epiphany, Ash Wednesday, Palm Sunday, Mandy Thursday, Good Friday, Easter Vigil, Pentecost
o Occasional services (for an additional fee): Funerals, graveside services; memorial services; weddings; Blessings of Civil Marriage; Confirmation
o Liturgy is to be organized in advance, sent to clergy for edits, then to lay volunteers for edits, and finally to Parish Administrator for printing.
o Organize and maintain the Google Drive folder containing digital leaflets for the current calendar year.
Weekly Emails
Organize and produce three weekly emails;
o Communique to the Parish regarding the Wednesday Eucharist
o Newsletter to the Parish regarding upcoming events and
o Children, Youth and Family newsletter
Website and Social Media
o Maintain Parish website
o Developing a Social Media presence for Parish events
Please send a letter of interest and resume to Rev. Dr. Cheryl McFadden at search@ascensiondenver.org. Please put “Communications Associate” in the subject line.
ASSOCIATE RECTOR Of CHILDREN, YOUTH, AND FAMILY MINISTRY
The Associate Rector will be a member of a creative staff excited to work together faithfully to meet the opportunities and challenges of ministry in a supportive parish. The Associate Rector will work closely with the Rector in all aspects of her ministry, which encompass liturgy and worship (including preaching), pastoral care, formation, outreach, and fellowship, as well as matters related to the stewardship of our historic building. Engagement with parishioners of all ages will be an integral part of the Associate Rector’s ministry. Excellent interpersonal and public communication skills are essential. The Associate Rector will also be invited and encouraged to help us approach all our ministries in innovative ways.
PRIMARY RESPONSIBILITIES
Participate regularly in planning and leading worship on Sundays, weekdays, and special occasions.
Provide pastoral care to parishioners directly and through leadership and nurturing of our lay pastoral care teams.
Work collaboratively with the Rector, staff, and ministry leaders to plan and implement formation opportunities that are aimed at deepening and extending Christian and Episcopal discipleship for all ages.
Supervise and coordinate Sunday School for children and youth.
Supervise nursery, Sunday School, and other employees working in Children, Youth, and Family Ministry.
Work with the outreach committee and other parish leaders to support and expand outreach ministries in ways that are engaging and meaningful for the parish and our outreach partners.
Be an active team player with the Rector, staff, and ministry leaders, including at regular staff meetings and events, and with communications and fellowship.
Develop new ministries according to your gifts and the needs of the parish.
Send regular communications to Children, Youth, and Family Ministry participants.
Project a welcoming presence to existing parishioners, newcomers, and visitors.
Maintain practices of prayer and study.
The salary is $80,000. Healthcare, retirement, and paid leave benefits will be provided according to diocesan guidelines.
Send letter of interest, resumé, links to two recent sermons, and OTM profile to Rev. Dr. Cheryl McFadden at cheryl@ascensiondenver.org. All inquiries will be confidential.